The Commercial Rental System is designed to permit smooth processing and billing of rentals. Billing can be done in cycles, eliminating the need to individually process on-going rentals each time they are billed. Management is provided with sufficient information to monitor rental trends and profitability.

The program is menu-driven, facilitating ease of use, even with beginning operators. The rental contract entry program has on-line help available, explaining the entry fields and prompts. Complete user manuals and complete source code are also provided with the system, with step-by-step instructions for all entry programs and daily procedures.

The system will run on any IBM System/36 or Advanced System/36 platform. The package is written in RPG language for the SSP operating system.

The Commercial Rental System is designed to perform and track cycle billing. The system can be integrated with our Accounts Receivable and Job Costing modules to maintain billing and the costs for both repairs and normal service activities for a particular item. Since we provide customized applications, our Commercial Rental System can be tailored to meet your specific business needs. We can integrate this system with any combination of our software modules, and the system can be modified to fit into your existing billing systems' structure.

• Supports entry of rental items and service charges.
• Tracking of large items with individually-assigned stock numbers available.
• Cyclical billing available for on-going rentals.
• Supports rental of items not currently in inventory.
• Automatically sets up picking slips for new rentals.
• Rental contracts checked and held by system to allow multiple users.
• Interface to Accounts Receivable module available.
• Interface to Job Costing module available.

• Rental Contract Status Report
• Rented Equipment Report
• Daily Rental Sales Report
• Potential Rental Bill Listing
• Rental Invoice Register
• Rental Cost/Income Summary
• SKU Rental History
• Shipping Notices and Invoices

See Exhibit 1 for Rental Contract Procedures & Information Flow.

Our Accounts Receivable module is designed to facilitate the management of customer accounts and the subsequent collection of those accounts in a timely manner. The A/R transaction entry program is exceptionally flexible and easily suited to any receivables procedure. It is designed to handle multiple users, with all types of receivable transactions from payments and credits to debit memos and adjustments.

Payments and credits can be posted by selecting from a list of all of a customer's invoices, or from a list of only the open invoices. The user can choose to pay an invoice's net, gross or open amount. Or, an actual payment amount can be entered with the option to simultaneously make adjustments on the account. Of course, adjustments can also be made as needed independent of payment transactions. Discounts can be allowed and partial payments are supported. The system monitors payment activity and will notify the user of any posting errors or out-of-balance transactions.

Reports:

• Edits for Entry Programs
• Unapplied Cash Master/Deducts
• A/R File Merge Audit
• A/R Transaction Journal
• Cash Journal
• G/L Distribution
• A/R Balance Test Report
• Monthly Invoice Register
• Monthly G/L Distribution
• Monthly Cash Receipts
• A/R Clearing Report
• Select Invoices by Age
• A/R History
• A/R Trial Balance by Individual or Range of Customers and by Open Invoices, Individual or Range of Customers
• A/R Statements

Inquiries:

• A/R Master Inquiry
• A/R Customer Credit Inquiry
• A/R Name Search

The Job Costing module provides management with an efficient means for tracking and accurately analyzing individual job costs. This application greatly reduces the clerical functions that would otherwise be required to process this information.

Features of the Job Costing Module:

• Interactive entry of all job costs by multiple users.
• Tracks outside services, materials, and labor costs.
• Full range of job costing reports provided to assist in cost analysis and job progress monitoring.
• Compatible with our Order Entry/Billing Module for reservation of credit through estimates and automatic posting of job costs to billing.
• Supports FIFO inventory, and has the capability to track large items with individually assigned stock numbers (SKU).

Entry Features:

• On-line system verification of key entry fields.
• Review and/or correction of transactions available for all entry programs.
• Material requisitions entry.
• Labor charges entry.
• Outside services entry.
• One consolidated posting procedure for all different transaction types (labor, materials, or outside services).

Daily Reports:

• Job Cost Breakdown (selection)
• Job Cost Breakdown (closed jobs only)
• Job Cost Breakdown (ready to bill only)
• Work-In-Progress Job Costs by Class
• Job Activity Report by Division
• Daily Labor
• Material Requisition
• Outside Services
• Employee Job Analysis Summary (Estimated)
• Employee Job Analysis Summary (Gross Profit)
• Individual Employee Job Analysis (Estimated)
• Individual Employee Job Analysis (Gross Profit)

Monthly & Weekly Reports:

• Weekly Labor Efficiency Report by Employee
• Weekly Labor Efficiency Report by Job Number
• Truck Cost/Billing Record Report

Inquiries:

• Order Status Inquiry by Customer
• Order Detail Inquiry

See Exhibit 2 for Job Cost Information Flow.

We believe in the value of personal and continuing support for our installations. Generally, the programmers that develop your applications are the same ones who also support it!

Our Services to our Clients Include:

• Pre-Installation Planning
• Pre-Installation Test Time
• System Setup Assistance
• System Updates
• Software Packages and Modifications
• Customized Software
• Continuing Technical Assistance
• Flexible User Training - On-Site or in Our Office
• Complete Financing or Leasing Arrangements

Return